Tip: To get the full benefit of Accounts and Taxes mapping, wait for payouts to come in after you connect your account to Shopify and your accounting software. It's best to have a variety of payouts for this feature to draw from.
The Accounts and Taxes feature allows you to map your Shopify transactions to your accounting. It does this by accessing your Chart of Accounts or by creating accounts specific to Shopify transactions directly from A2X in your accounting system. (For UK, EU, AU, NZ, or SG sellers follow the instructions HERE for VAT and GST mapping)
Where to go?
You can set the accounts that the typical Shopify transactions will be coded to in the Accounts & Taxes tab at the top.
How to let A2X create accounts:
A2X can create suggested accounts in your Chart of Accounts
When you first go to set up your Accounts and Taxes mapping, you will see that A2X can create a number of generic default accounts for you to map transactions to.
Click 'Confirm' to allow A2X to create the following list of accounts in your accounting system
Because A2X is connected to your accounting software, it is importing your complete chart of accounts. If A2X detects an account that already matches the default, then it will be pre-selected.
Instead of our generic default accounts, you can select your own account for any transaction type. Just click on down arrow to open the dropdown, and then scroll to find and select the account from your Chart of Accounts list.
Save your mappings!
Finally, always remember to click the Save Mapping button at the bottom of the page.
Your account mapping will now apply to your settlements consistently.
Note: If you create accounts in your accounting software with A2X open, refresh your Cache in Settings > Connections.
How to apply tax codes?
Step 1: Enable Bulk Actions
Step 2: Choose tax Exempt or No Tax.
(For UK, EU, AU, NZ, or SG sellers follow the instructions HERE for VAT and GST mapping)
Tax code mappings - further notes
Due to the complexity of Sales Tax around the world, we recommend our customers seek professional advice on the correct approach to sales tax for your marketplaces.
Tips and Tricks
Learn the ins and outs of the mapping page and other features available for advanced mapping, tips and tricks HERE
Once you have mapped your accounts and taxes for Shopify transactions, you are ready to review and import your first Invoice to your accounting system.
If you make mapping changes, be sure to save your mappings again.
Next Article: Step 5 - Send your first Invoice to your accounting system.
What about payment gateways / Payment processors?
Do you need help with your A2X set up?
Are you struggling with setting up your Accounts and Taxes page and you would like some help from an accountant or bookkeeper? We have a directory full of expert accounting/bookkeeping partners around the world who are ready to assist with your e-commerce accounting and A2X.
Please click HERE to find an expert
If you have further questions or need assistance, feel free to reach out to us at firstname.lastname@example.org. We would be glad to help you.
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