The next part of the setup is the accounts and tax mapping.
The Accounts and Taxes page enables you to set up the account and tax mapping that will determine how your BigCommerce payout transactions will be coded in your accounting software. This saves you a lot of time in the process of recording your BigCommerce transactions.
In the process of mapping different BigCommerce transactions to accounts and assigning appropriate tax rates, you will have the option to access your Chart of Accounts or let A2X create the recommended default BigCommerce accounts which will cover all of your transaction types.
The Accounts and Taxes page can be reached from the header menu:
1. Set your accounts
Option One: Let A2X create default accounts for you
By using Auto Set Up you can create accounts in your accounting software from A2X.
The below accounts will be set against the appropriate transaction types, all you need to do is select your tax rates and then select save mappings.
It is important to note, that by default your transactions will be grouped by the high-level transaction type, i.e. all Sales with No Tax will be grouped in one line. If you would like your transactions broken down in more granular detail (i.e. by SKU or Product Type) please click here to find out about our different sales grouping options. These settings need to be set up prior to completing your mappings and you will need to refresh your settlements to apply these new settings.
Option Two: Custom / Manual Mapping
Instead of our generic default accounts, you can select your own account for any transaction type. Just click on the dropdown arrow to open the dropdown list, and then scroll to find and select the account from your Chart of Accounts list. If you had originally created default accounts you can change any of these using the same method.
If you have created new accounts in your accounting system but can't see them in the dropdown list, then please try refreshing your Cache in Settings > Connections.
Tips and Tricks
Learn the ins and outs of the mapping page and other features available for advanced mapping, tips, and tricks HERE.
2. Set your tax rates
The second part of the mapping section is selecting a tax rate. All transaction lines need to be filled in, either with a tax rate or by selecting 'no tax'. You'll choose a tax rate if you want your accounting software to calculate tax on that transaction.
Applying a tax rate is more common when using Xero or a system that will calculate your tax return. For tips on mapping in A2X to include or exclude transactions from your tax module, click HERE.
Rather than applying tax rates to individual lines, you can apply the same tax rate to multiple lines, with bulk actions.
Step 1: Enable Bulk Actions
Step 2: Choose tax Exempt or No Tax.
For UK, EU, AU, NZ, or SG sellers follow the instructions HERE for VAT and GST mapping.
Due to the complexity of Sales Tax around the world, we recommend our customers seek professional advice on the correct approach to sales tax for your marketplaces.
Please click HERE to find an expert
3. Save your mappings!
Finally, always remember to click the Save Mapping button at the bottom of the page.
Your account mapping will now apply to your settlements consistently.
Do you need help with your A2X set up?
Are you struggling with setting up your Accounts and Taxes page and you would like some help from an accountant or bookkeeper? We have a directory full of expert accounting/bookkeeping partners around the world who are ready to assist with your e-commerce accounting and A2X.
Please click HERE to find an expert
Next Article: Step 5 - Send your first Invoice to your accounting system.
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