Users of the QuickBooks Desktop and QuickBooks Enterprise products can use A2X to account for their Shopify transactions.
This guide will show you how to setup A2X for use with QuickBooks Desktop and Enterprise, and how to export your Shopify Payout data for accounting and reconciliation.
You will be ready to use A2X with QuickBooks Desktop or QuickBooks Enterprise by completing these 3 steps:
- Setting up A2X - accounts, tax rates, bank accounts
- Mapping your accounts and taxes
- Exporting your payout data from A2X and importing into QuickBooks Desktop or QuickBooks Enterprise
Before proceeding, please ensure that you have:
- Signed-up for A2X and connected your A2X account to your Shopify Store.
- Exported your chart of accounts from QuickBooks
STEP 1: Set up A2X
When you land on the screen below, click on 'Using A2X without a connected accounting system?'
Go to A2X Settings > Connections to set up your chart of accounts, tax rates and bank accounts.
Upload Chart of Accounts & Tax Files
A2X needs your chart of accounts and tax rates in order to configure your accounting for Shopify Payouts.
You'll need to enable Account Numbers in QuickBooks Desktop or QuickBooks Enterprise and then upload your chart of accounts file into A2X.
When prompted, confirm the export format is 'QuickBooks Desktop or QuickBooks Enterprise (IIF)'
Select bank accounts
Select your bank account where Shopify deposits your payouts, your credit card where Shopify charges any amounts owed and an asset account that can hold your month-end pending payout.
Save your settings.
STEP 2: Map your accounts and taxes
A2X needs to know how you want to map your Shopify transactions into your accounting system. To do that A2X has an Accounts and Taxes page.
This is a standard part of the A2X set up process for all users (both Online and Desktop). If you’d like some help with this our support team can give you some tips and pointers but in general you’ll want to discuss this with your accountant as it affects the way your financial statements will appear.
STEP 3: Export your payout data
A2X will export a specially formatted IIF file for each of your payouts. You will import the IIF file to your version of QuickBooks Desktop or QuickBooks Enterprise.
Export the A2X payout data in IIF
Click the export link for any payout as shown below:
Import IIF into QuickBooks
(Windows) File → Utilities → Import → IIF Files
(Mac) File → Import → From IIF Files
Enabling Account Numbers: Account numbers are required for A2X / QuickBooks Desktop or QuickBooks Enterprise users. For more information on enabling chart of account numbers, read our article here.
Getting Started with A2X for Shopify: We have a series of step by steps guides to help you get started, you can view these HERE
Further A2X for Shopify support material can be found HERE