If you've only just started using QuickBooks Online (QBO) or you have opened a new bank account that you need to set up in QBO there are two ways this can be achieved.
The first method is a direct feed connection - this is generally used for a bank account that you know has a bank feed available and is set up for bank feed access.
For the 'direct feed connection' method go to the Banking tab of QBO and the click the 'Add Account' button as shown below:
Once you click the add account button the Direct Feed page will open. You then simply type in the name of your bank and follow the prompts!
This methods covers how to manually add a bank account - this option is great if there is no bank feed available or if you want to connect the bank feed later.
The first step is to select the 'Accounting' tab in QuickBooks Online. Once the Chart of Accounts opens we can then click 'New', as shown below:
The following page will open where we can select and enter the account particulars. The first section is the Account Type. This needs to be changed to 'Bank' as shown below:
The next section is the account Detail Type. In this example we have selected 'Checking' as we are adding a Bank of Canada checking account to QBO.
The next section is where we name the account. We can also add in a description in the description field.
Our account name for this example is Bank of Canada - Check Account.
The next section as shown below, is where we nominate the currency of the bank account. In our example it is Canadian Dollars as shown below
The next section as shown below, is the opening balance section.
In our example, the current date is the 8th of June 2018. The account we are adding isn't new and has been in use for a few years. We only started using QuickBooks online on the 1st of January 2018 so we need to enter the closing balance of the bank account as at the 31st of December 2017 (this is also known as a conversion balance when changing accounting systems).
Please note: If this is either a new bank account or an old bank account and you plan on importing all past bank statement data into QBO you will not need to enter an opening balance in the Balance field.
Our closing balance for this account as at the 31st of December 2017 was $31,323.58
Lastly, click 'Save and Close'
You can now see the new bank account in your QBO Chart of Accounts:
If you would like to connect a direct bank feed to the new account you can click the drop down arrow beside 'View Register' and then select 'Connect Bank' from the options as shown below:
HOW TO LINK THE NEW BANK ACCOUNT TO A2X:
Now that you have added the bank account to QuickBooks you can go back to A2X and map to the bank account.
Go to A2X Settings > Connections > click 'Refresh QuickBooks Cache':
Lastly, select the bank account from the drop down list as shown below:
You have now linked the new bank account to A2X!
We hope this clarifies how to approach the addition of bank accounts in QuickBooks Online (QBO). If you have further questions, feel free to reach out to us at firstname.lastname@example.org. We would be glad to help you.