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Why doesn't A2X import every Amazon order as an individual QuickBooks Online Invoice or Sales Receipt?
Why doesn't A2X import every Amazon order as an individual QuickBooks Online Invoice or Sales Receipt?

Individual Amazon Order Posting

Iona Bird avatar
Written by Iona Bird
Updated over a week ago

A2X has been built from the ground up with one basic premise - to correctly reconcile all transactions back to the money in your bank account - as this is one data point that you can have confidence in.

We have found that, when doing Amazon accounting based on order data, it is extremely hard to ever correctly reconcile to the payments in your bank account. All of the fees, adjustments, reimbursements mean that the order data seldom relates directly to the net payment Amazon pays you.

In addition to the goal of reconciling the payments from Amazon to sales and fees, there are two other reasons we are not importing individual invoices: 

1) QuickBooks recommends against having too many transactions in your accounting system - QuickBooks Online is designed for financial reporting, not for operational functions. 

2) We have experienced that, as your Amazon business grows, it becomes increasingly difficult to manage the large number of invoices, as well as it becomes less useful for management reporting. 

For example, if you have 100's of orders per day, you likely do not want to review each one of them within your accounting system, however, you do need to have a complete confidence that Amazon paid you the correct amount, and that this payment reconciles correctly to your sales and fees. 

A2X gives you confidence that you have accurate accrual accounts for your Amazon sales because everything reconciles to the bank account.

With just one or two entries to reconcile back to your deposit you can rely on the automation and efficiency of the product without the worry of clogging your accounting system as you grow - A2X is built to scale up and there are no limits there.

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