Previously, managing unposted payouts or COGS required partners to tediously log into individual accounts, sifting through each to extract essential information. Now, with the Unposted Payouts Reports, partners can conveniently access a centralized overview page, offering a comprehensive view of all unposted payouts and COGS.
How it Works
Access the Partner Overview: Start by logging into A2X and navigating to your dedicated Partner Overview page (Click HERE). Please contact partners@a2xaccounting.com to have your Partner Overview enabled or if you experience any issues.
Navigate to Reports: Once inside, head over to the "Reports" tab.
Select a Month: Filter the report by specifying a particular month. The system will fetch all unposted payouts and COGS for transactions that either begin or conclude within that chosen month.
Generate Your Report: Select the "Unposted.csv" button
Column Explanations
A. Account Name - Represents the name of the account.
B. Settlement Start Date - The beginning date of the settlement period.
C. Settlement End Date - The concluding date of the settlement period.
D. Settlement Total Amount - The cumulative amount for the settlement in question.
E. COGS Feature Enabled - Indicates whether the COGS feature is active. "Y" denotes Yes, while "N" stands for No.
F. COGS Total - Displays the total COGS calculated. If costs for every SKU are available, the amount is shown; otherwise, it reads 'N/A', signaling the need for the user to input the missing costs.
G. Sales Channel - Displays the sales channel. For Shopify users, the store name will appear instead.
H. Gateway - This column is exclusive to Shopify and denotes its payment gateway.
I. Autopost - Indicates if the autoposting feature was activated at the account level with "Y" for Yes and "N" for No.
J. Settlement Posted - Shows if a settlement was posted to the accounting system. Any inconsistencies, especially if autopost was enabled but the settlement wasn't posted, may highlight mapping issues.
K. COGS Posted - Reflects if the COGS were posted. Discrepancies here can point towards a SKU missing its cost. The user should refer to column G for confirmation.
Tips and Tricks
Autoposting Discrepancies: If the Autopost feature is active but the settlement or COGS hasn't been posted, verify the mapping or check if any SKU cost is missing.
Cost Update for COGS: In case of an 'N/A' under the COGS total, update the costs promptly to get the correct COGS calculations.
Manual Posting: Remember, if autoposting wasn't activated, you'll need to manually post the respective entries.
Quick Verification: Use the 'Settlement Posted' and 'COGS Posted' columns as quick checkpoints to ensure all financial data has been correctly integrated into the accounting system.
With this report at your fingertips, managing and overseeing financial data across multiple accounts becomes a hassle-free experience. Always ensure data accuracy and prompt updates for seamless financial operations.
We’re here and available via chat to help with any questions you have.