A2X imports the order and transaction data from eBay Managed Payments and maps it into accounting transactions in your accounting system.
To do that, A2X needs to know how you want to map the transactions in eBay Management Payments into the accounting ledger - you do this on the Accounts and Taxes mapping page. This mapping will differ depending on the type of business you operate, which countries and tax jurisdictions you operate in and the sort of financial reporting you need to manage your business. We recommend consulting with an accountant or financial adviser on this, to ensure what you have configured is right for your business.
In this article, we'll explain the various types of transactions you see in A2X and what they mean.
Please note that if you sell in more than one marketplace the eBay transactions that you map will include the eBay sales channel they relate to. For example Sales will now be shown as Sales ebay.com or Sales ebay.co.uk so they can be mapped individually if you wish.
- Gross Sales Revenue - This is revenue from the sales of goods or services
- Sale Shipping Revenue - Shipping fee paid by the buyer
When configuring your mapping for sales, in some countries or jurisdictions you will configure a tax rate on sales (for example 20% VAT on income, or 10% GST on sales) where in countries like USA, you will likely select 'no tax' on the sale amounts as the sales tax collected is handled in the tax section below.
- Can be adustment on Sales, Fees, or Miscellaneous charges
- Sales Marketplace Fees - Fee amount charged by eBay
- Refund Marketplace Fee - Fee amount refunded by eBay if you refund a sale to a customer
- Sales Final Value Fee - Fee amount charged by eBay
- Sales Shipping Fee - Fee amount charged by eBay
- Refund Shipping Fee - Fee amount refunded by eBay if you refund shipping to a customer
- Sales Value Final Free Fixed Pre Order - Fee amount charged by eBay
- Sales International Fee - Fee amount charged by eBay
- Sale Shipping Import Charges - Fee amount charged by eBay
eBay have an overview of their fees HERE.
Holds and Disputes
- eBay dispute - these are amounts held by eBay when a transaction is in dispute.
- eBay credit - these are amounts credited by eBay when a transaction dispute is resolved
- Refund Dispute lost by Seller - These are amounts charged by eBay when a transaction dispute is resolved
- Refund discount
- Sales promotion - This is the discount applied to either the whole order or a specific order item
These are amounts applied to the orders as promotions. Discounts can be applied to an order as a whole, an order's shipments or to specific line items in an order.
A2X will group discounts in the same way it groups sales. This will allow you to account for them as part of sales (giving you a total revenue that is net of discounts) or you treat them as a separate line item so that your total revenue is the total gross amount including any discounts.
- Gross refund - This is the amount refunded to the customer, often due to a return.
- Refund revenue
These are amounts returned to the customer for returns or general order adjustments or discrepancies - you might account for them against sales, or in a separate account. The tax rates that apply will be the same as on the sales.
- Shipping Revenue - This is revenue from the shipping amount paid by your customers
- Shipping Discount - This is the discount applied to shipping
- Sales Tax Collected - This is the tax charged on the amount paid by your customers
- Refund Tax Collected - This is the amount of tax refunded, often due to a return.
When configuring your mapping for taxes there are two main approaches. One approach is you can consider the tax amounts part of a gross sale amount, and map them to sales at the same tax rate that you chose for your sales. In this approach your accounting system will split the sales and tax amounts for you. The other approach is to separate the tax collected into a liability account, such as 'sales tax collected' - this approach is more common in the US. We recommend you consult with your accountant or tax adviser when setting up your tax rates and tax handling in A2X
Other is a place for transactions we may not have encountered before - if you have unexpected transactions in the Other section, please let us know we want to make sure we have the right grouping for transactions.
- Sales Shipping Import Charges
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