Accounts and Taxes is where you map Amazon transactions to account codes in your accounting software, so that the settlements arrive pre-coded every time.
Before you get started make sure you have the following prerequisites in place:
- Connection to an Amazon Marketplace
- At least one settlement imported into A2X from Amazon
- Connection to Xero/QuickBooks Online
- If applicable, Multi-currency and Currencies must be setup in Xero/QuickBooks Online
- If using Xero, Tax Rates need to be set up in Xero.
You can let A2X create a basic set of Amazon-specific accounts in your accounting software or you can create your own.
The Accounts and Taxes tab can be found at the top of any A2X page:
A) A2X creates basic accounts in your accounting system for you
This process is detailed in the article HERE.
When A2X creates accounts in this way, it may find only one or two appropriate accounts in your Chart of Accounts (see '400: Sales' in screenshot below). A2X will assign letters to all other account types, and apply the best general accounting type.
Accounts are finalized by clicking 'Save Mappings'
After saving your mappings, click on 'Enable AutoMapping', and check that your account codes have been applied automatically to your Settlements by reviewing one!
B) Create your own accounts to map these transactions to in your accounting software
This is often the case when you have custom specifications for reporting.
Once you have created accounts in your accounting software, refresh your Cache in A2X.
Instead of letting A2X create an account, click on the 'x' to the right of each account cell and then click on the drop-down arrow that will appear. You will see that you have access to all of your accounts in your accounting software and can choose each one appropriate for the transaction type.
When you are happy with your mappings, make sure to click on 'Save mappings'!
Lastly, click on 'Enable AutoMapping', and check that your account codes have been applied automatically to your Settlements by reviewing one!
Well done, you've mapped your Account Types in A2X!