A2X has a default set of 'Header' transaction types which are found on the Accounts and Taxes mapping page. Within each of these categories are the individual transaction lines that A2X consolidates from your settlement data. To expand each category click the orange + symbol to the right of the tax rate boxes.
When mapping your accounts in A2X, you can choose to map to existing accounts you may already have set up in your accounting system, or you may wish to let A2X create a set of default accounts in your accounting systems chart of accounts as shown below:
For more information about the A2X default accounts and guidelines how to let A2X automatically create these accounts for you, click HERE
Each transaction type listed on the accounts and taxes page serves to ease the mapping process by grouping certain transaction lines into the respective transaction types. This is explained in more detail below.
Please Note: the information shared below does not include absolutely everything you will find within the expanded categories of the Accounts and Taxes page, but it does cover most of it. For any questions, please contact our support team.
These are amounts applied to the orders as promotions. Discounts can be applied to an order as a whole, an order's shipments or to specific line items in an order.
Transactions that applied to other gateways e.g. PayPal, gift cards or Amazon pay. Gateway transactions represent the expected sales or refund amounts in or out of a given payment gateway, they should typically be mapped to a gateway-specific clearing account.
GIFT CARD LIABILITIES
These amounts relate to sales of gift cards and their usage against the Gift Card gateway - these reflect the increase or reduction of the Shopify gift card liability account
Miscellaneous income and expenses. This is also a place for transactions we may not have encountered before.
PAYMENT AND SELLING FEES
These are the fees charged by Shopify - in some countries and jurisdictions they may include taxes - it's important that you confirm this with Shopify and/or your tax adviser.
These are amounts where an order has been placed but no payment has been made, or a refund has been issued but no payment has been made. Conversely when the payment for an order or refund is made, the amounts are reduced and the pending amount is allocated to the correct gateway instead.
These are amounts returned to the customer for returns or general order adjustments or discrepancies - you might account for them against sales, or in a separate account. The tax rates that apply will be the same as on the sales.
This is revenue from the sales of goods or services.
This is revenue from the shipping amount paid by your customers.
This is tax charged on the amount paid by your customers. When configuring your mapping for taxes there are two main approaches. One approach is you can consider the tax amounts part of a gross sale amount, and map them to sales at the same tax rate that you chose for your sales. In this approach your accounting system will split the sales and tax amounts for you. The other approach is to separate the tax collected into a liability account, such as 'sales tax collected' - this approach is more common in the US. We recommend you consult with your accountant or tax adviser when setting up your tax rates and tax handling in A2X.
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