A2X offers a helpful export solution for your Amazon accounting so that you can import into a wide variety of different accounting systems.
In this guide, we will walk through how to setup A2X for a manual integration and how to export your Amazon settlement data for accounting and reconciliation.
There are 3 steps to using A2X on a manual integration:
- Set up A2X - accounts, tax rates, and bank accounts.
- Map your accounts and taxes
- Export your settlement data from A2X
We will work through each step below, but first there are some things you need:
- You need to sign-up for A2X and should connect your A2X account to your Amazon account.
- You need to export your chart of accounts from your accounting system
Step 1: Set up A2X
a) Set up the custom integration
Go to your Home page, and click on the down arrow next to the 'Using A2X without a connected accounting system?' to display the drop-down.
In the drop-down box that will appear, click on the 'Custom Integration button' to begin with the setup.
You can also do this step by going to your Settings > Connections and clicking on the orange link 'customer integration'.
Next, go to your Settings > Connections to set up your chart of accounts, tax rates and bank accounts.
b) Upload your Chart of Accounts & Tax Files
A2X needs your chart of accounts and tax rates in order to configure your accounting for Amazon settlements.
Firstly you will need to create your chart of accounts file and then upload it into A2X.
Begin with exporting a sample accounts and taxes files from within A2X:
A simplified example of an Accounts upload file is shown below:
When you are happy with your upload files, you can go back to A2X and upload them.
c) Confirm export format and select bank accounts
Confirm the export format is General Journal Export (.csv) and select
- your bank account where Amazon deposits your settlements,
- your credit card where Amazon charges any amounts owed, and
- an asset account that can hold your month-end pending payout.
Save your settings.
Step 2: Map your accounts and taxes
This is a standard part of the A2X set up process for all users (both direct and manual integrations). If you’d like some help with this our support team can give you some tips and pointers, but in general, you’ll want to discuss this with your accountant as it affects the way your financial statements will appear.
Save your mappings.
Step 3: Export your settlement data as a General Journal
A2X will export a CSV file for each of your settlements. You will then import this CSV file into your accounting system.
Export the A2X settlement data
Click the export link for any given settlement as shown below:
Import the General Journal CSV file into Netsuite
Go to Netsuite > Setup > Import/Export > Import CSV Records as shown below:
When prompted, choose:
Import Type > Transactions
Record Type > Journal Entry
Then, click the Select button to choose your General Journal CSV file and click Next.
When prompted, choose Add and click Next.
Finally, map your fields, name your import and click Save and Run to start your General Journal import.
And your Amazon settlement import is complete!
Uploading your Chart of Accounts File: For more information on uploading your chart of accounts, read our article here.
Carry Forward Balance: A "carry forward balance" account is required. For more information on the carry forward balance, read our article here.