A2X offers a helpful export solution for your Amazon accounting so that you can import into a wide variety of different accounting systems.
In this guide we will walk through how to setup A2X for a manual integration and how to export your Amazon settlement data for accounting and reconciliation.
There are 3 steps to using A2X on a manual integration:
- Set up A2X - accounts, tax rates, and bank accounts.
- Map your accounts and taxes
- Export your settlement data from A2X
We will work through each step below, but first there are some things you need:
- You need to sign-up for A2X and should connect your A2X account to your Amazon account.
- You need to export your chart of accounts from your accounting system
Step 1: Set up A2X
When connecting an accounting system, choose to use A2X without a connected accounting system:
Go to A2X Settings > Connections to set up your chart of accounts, tax rates and bank accounts.
Upload your Chart of Accounts & Tax Files
A2X needs your chart of accounts and tax rates in order to configure your accounting for Amazon settlements.
Firstly you will need to create your chart of accounts file and then you will upload your chart of accounts file into A2X.
You can export a sample accounts file from within A2X:
A simplified example of an Accounts upload file is shown below:
When prompted, confirm the Export Format is General Journal Export (csv)
Select bank accounts
Select your bank account where Amazon deposits your settlements, your credit card where Amazon charges any amounts owed and an asset account that can hold your month-end pending payout.
Save your settings.
Step 2: Map your accounts and taxes
A2X needs to know how you want to map your Amazon transactions into your accounting system. To do that we A2X has an Accounts and Taxes screen. You can learn more about the mapping process here:
This is a standard part of the A2X set up process for all users (both direct and manual integrations). If you’d like some help with this our support team can give you some tips and pointers but in general you’ll want to discuss this with your accountant as it affects the way your financial statements will appear.
Save your mappings.
Step 3: Export your settlement data as a General Journal
A2X will export a CSV file for each of your settlements. You will import the CSV file to your accounting system.
Export the A2X settlement data - Click the export link for any given settlement as shown below
Import the General Journal csv file into Netsuite
Setup → Import/Export → Import CSV Records
When prompted, choose:
Import Type > Transactions
Record Type > Journal Entry
Then, click the Select button to choose your General Journal csv file and click Next.
When prompted, choose Add and click Next
Next, map your fields, name your import and click Save and Run to start your General Journal import
And your Amazon settlement import is complete!
Uploading your Chart of Accounts File: For more information on uploading your chart of accounts, read our article here.
Carry Forward Balance: A "carry forward balance" account is required. For more information on the carry forward balance, read our article here.