Users of the QuickBooks Desktop and QuickBooks Enterprise products can use A2X to account for their Amazon sales.
This guide will show you how to setup A2X for use with QuickBooks Desktop and Enterprise, and how to export your Amazon settlement data for accounting and reconciliation.
You will be ready to use A2X with QuickBooks Desktop or QuickBooks Enterprise by completing these 3 steps:
- Setting up A2X - accounts, tax rates, bank accounts
- Mapping your accounts and taxes
- Exporting your settlement data into QuickBooks Desktop or QuickBooks Enterprise
Before proceeding, please ensure that you have:
- signed-up for A2X and connected your A2X account to your Amazon account.
- exported your chart of accounts from QuickBooks
STEP 1: Set up A2X
When you land on the screen below, click on 'Using A2X without a connected accounting system?'
Go to A2X Settings > Connections to set up your chart of accounts, tax rates and bank accounts.
Upload Chart of Accounts & Tax Files
A2X needs your chart of accounts and tax rates in order to configure your accounting for Amazon settlements.
You'll need to enable Account Numbers in QuickBooks Desktop or QuickBooks Enterprise and then upload your chart of accounts file into A2X.
When prompted, confirm the export format is 'QuickBooks Desktop or QuickBooks Enterprise (IIF)'
Select bank accounts
Select your bank account where Amazon deposits your settlements, your credit card where Amazon charges any amounts owed and an asset account that can hold your month-end pending payout.
Save your settings.
STEP 2: Map your accounts and taxes
A2X needs to know how you want to map your Amazon transactions into your accounting system. To do that we A2X has an Accounts and Taxes screen.
This is a standard part of the A2X set up process for all users (both Online and Desktop). If you’d like some help with this our support team can give you some tips and pointers but in general you’ll want to discuss this with your accountant as it affects the way your financial statements will appear.
STEP 3: Export your settlement data
A2X will export a specially formatted IIF file for each of your settlements. You will import the IIF file to your version of QuickBooks Desktop or QuickBooks Enterprise.
Export the A2X settlement data in IIF
Click the export link for any settlement as shown below:
Import IIF into QuickBooks
(Windows) File → Utilities → Import → IIF Files
(Mac) File → Import → From IIF Files
Uploading your Chart of Accounts File: For more information on uploading your chart of accounts, read our article here.
Carry Forward Balance: A "carry forward balance" account is required. For more information on the carry forward balance, read our article here.
Enabling Account Numbers: Account numbers are required for A2X / QuickBooks Desktop or QuickBooks Enterprise users. For more information on enabling chart of account numbers, read our article here.